HBFFA Hall Rental Agreement
This is a rental agreement between (Renter) and the Houston Black Firefighters Association for the use of the Houston Black Firefighter's Hall located at 4919 Reed Rd, Houston Texas 77033 for Date of Event: / Event Start Time:
Responsible Party Name: Responsible Party Address: Responsible Party Phone: Responsible Party Email:
Date of Event: Type of Event: Event Start Time: Event End Time: Additonal Set up Time: Additonal Event Time: Estimated Number of guests:
Hall Rental: Hall Rental Additional Hours: Conference Room Rental: Conference Room Additional Hours: Additional Parking: Security: Optional Table Covers Total:
Hall: Includes a maximum use of the facility as described in the RATES section of this contract.The Main Open Seating AreaKitchen Area (Coffee/Tea Maker unavailable to the publicBathrooms10 Round Tables5 Long Tables100 ChairsConference Room: (NOT AVAILABLE AT THIS TIME)Includes full use of the conference roomEight (8) to ten (10) peopleBathrooms
Maximum Occupancy for the Hall = 156Maximum Occupancy for open seating area = 100Maximum Seating with dance floor and tables = 80 Maximum Occupancy for Conference Room = 15
The Houston Black Firefighter's Hall is available for rent based on eight (8) hours of use of the facility for a five (5) hour event. This time period includes two (2) hours for setup, five (5) hours for the actual event, and (1) hour for clean up. The actual event must end no later than midnight. The renter can secure the Hall for additional hours at a rate of one hundred twenty dollars ($120.00) per hour. Additional hours not to exceed 2:00 am.
The Conference Room at the Houston Black Firefighter's Hall is available for rent based on a two (2) hour minimum. The Renter may secure the Conference Room for additional hours (see rate section).
A. Hall Rental: Monday through Saturday (any event) Eight Hours $1195.00B. Hall Rental: Monday through Thursday (4-hour slots) Four Hours $820.00C. Hall Rental: Sunday (after 4:00 pm only at this time) Eight Hours $1195.00 D. Hall Rental: Additional Hours until 2:00 am Per Hour $120.00 E. Conference Room Rental: Monday through Saturday 2 Hours Min. $100.00 F. Conference Room Rental: Additional Hours Per Hour $50.00 G. Additional Parking for up to twenty (20) vehicles Per Event $120.00 H. Security (Over 25 people and/or alcohol on the premises) Per Hour $50.00I. Optional Table Covers Per Event $50.00J. Graduate Special (4 hours) Four Hours $600.00K. Graduate Special (5 hours) Five Hours $750.00
If the renter or its vendors need additional time for set up, room decorating, etc., the renter may ask for access to the room beyond the contracted eight (8) hours for an additional charge. Additional setup hours must be contiguous with event hours, i.e., additional set-up or breakdown time is only available for hours immediately before or after the event and at the discretion of The Houston Black Firefighters. You must request this time in writing at least thirty days before your event. Additional set-up and breakdown time will be billed at the rate of fifty dollars ($50.00) per hour or portion thereof.
A $300.00 security deposit is required to reserve a date for the Hall, in addition to the rental fees. The security deposit will be paid separately from the rental fees and returned within 30 days after the event or when all accounts are settled, whichever is later if the renter has no infraction of the contract. If there is an infraction of the contract, the deposit will not be returned to the renter, and the renter may be subject to additional fees for the breach of the contract.
A $50.00 security deposit is required to reserve a date for the use of the Conference Room, in addition to the 2-hour minimum. The security deposit will be paid separately from the rental fees and returned within 30 days or sooner after using the Conference Room or when all accounts are settled, whichever is later if there has been no infraction of the contract by the renter. If there is an infraction of the contract, the deposit will not be returned to the renter, and the renter may be subject to additional fees for the breach of the contract.
In the event, cancellation occurs two (2) weeks before the scheduled event date, the full value of the deposit will be withheld by the Houston Black Firefighters Association. A refund of the deposit and/or payments made will be dependent upon the time frame or reasonable explanation in which the event is being canceled.
Due to the popularity of the event hall, rescheduling will be dependent on the event calendar. If the renter cancels the reschedule, a new agreement will be initiated, and an additional deposit of $300.00 will be required.
In addition to the $300.00 security deposit to reserve a date, the renter may pay for the eight (8) hour hall rental by one of the two options below.
Option 1: Renter shall pay in full the eight (8) rental amount of $1095.00 plus any additional requirements thirty (30) days before the planned event.
Option 2: Renter shall have the option of paying for the eight (8) rental of the hall in two (2) payments. The first payment of $547.50 plus any additional requirements shall be due thirty (30) days before the planned event. The Renter shall pay the second payment of $547.50 plus any additional requirements one week before the event.
Rental of the Hall Monday through Thursday for 4-hours: Renter shall pay in full $720.00Rental of the Hall for Sunday after 4 pm for eight (8) hours: Renter shall pay in full $1095.00If the renter fails to pay the balance due within the time period agreed upon in this contract, the hall rental date will be released, and the renter will not be entitled to a refund.
PAYMENT OPTIONS FOR CONFERENCE ROOM (Conference Room Not Available)
In addition to the $50.00 security deposit to reserve a date, the renter shall pay in full a two (2) hour minimum of $100.00 plus any additional time requirements seven (7) to ten (10) calendar days before the planned event.
The HBFFA Hall has parking for up to 25 vehicles. Additional parking may be obtained across the street from the hall for up to twenty (20) additional vehicles.
Security personnel is required for all events with 25 people or more. A mandate, determined by the event coordinator, will require additional security personnel assigned to your event if the event is larger than stated in the Hall Rental Agreement, which may involve additional fees over and above the facility rental fee.
I have read the agreement and understand the Houston Black Firefighters Hall Use Guidelines and agree to be bound by all terms contained therein and all terms of this Rental Agreement.
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Signed by Houston Black Firefighters Association
Signed On: September 22, 2023
If you have questions about the contents of this document, you can email the document owner.
Document Name: HBFFA Hall Rental Agreement
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